a. Receipt of Proposal
a. As an when the advisory finds a good opportunity for investments it send a proposal to the DMD. Once a discussion between advisory & DMD takes place over a call or via mail, after that the DMD receives the final investment offer from the advisories via mail.
Again a brief discussion of DMD with the advisory personnel ,Mr. Vinod Agarwal (CFO) & Mr. Bikash Dokania (HOD Accounts) takes place for the final approval to invest in a particular fund or not.
b. Risk - Return Analysis
Upon receiving the proposal, the management evaluates several key factors before making any investment decisions. The prioritized considerations include:
The expected return on investment.
The lock-in period for the invested funds.
The associated risk factors of the investment.
The credibility and track record of the fund manager handling the investment.
c. Approval
a. DMD sends the approval for the investment as discussed, to the advisory & intimates Mr. Vinod Agarwal (CFO) on the same to proceed with the investments further. The whole conversation from proposal to approval is done on mail
d. Receipt of Details
a. If the investment is approved by DMD, it is informed to Partha over the same trail mail who further contacts with the advisory via mail for bank details of the account in which the funds are to be transferred for investment & the method of payment in addition to the complete set of details regarding the investments needed by advisory.
e. Documentation
A request for certain documents is received from the advisory. These documents, such as PAN Card, Address Proof, Bank Proof, MOA, Board Resolution, etc., are then forwarded to the advisory. Previously, hard copies were dispatched by a peon, but since September 30th, 2023, due to new regulations by SEBI, scanned copies of these documents are requested to be uploaded on the fund house portal. Consequently, a representative from the advisory visits our office to scan and upload the documents for their records which is at the time of uploading approved by the OTP received on the mobile no. of the person ,whose Aadhar is given for proof (Mr. Vinod Agarwal)
Furthermore, a pre-filled beneficial owner declaration provided by the advisory is sent, which is to be printed on the letterhead of ICL. Following this, it is approved by Mr. Bikash Dokania (HOD Accounts) & Mr. Vinod Agarwal (CFO), and along with other documents, it is also sent to the advisory.
f. Payment
a. Upon receiving the email containing the bank transfer details, Partha forwards the bank details and fund transfer information to the HOD requesting him for approving the payment marking Chandrani in the email .
The required payment is made through RTGS/NEFT as the case may be. To know the payment process please refer to the Head Bank & Cash Transactions where it is described in detail.
g. Confirmation of Payment
a. After making the payment to the fund house, Partha sends an email to the advisory containing the signing document approving the fund investments having authorization of Mr. Vinod Agarwal (CFO) & Mr. Bikash Dokania (HOD Accounts) & the bank details, including the UTR No., to confirm that the payment has been successfully made to the respective fund house.